#Step #1: Verify the Complaint
A good maintenance tech or onsite manager should investigate
the inside of the apartment that is leaking. The reason for
this is twofold. First, it will verify that the management
team is responding immediately to the complaint. Second, it
will allow a staff member to inspect possible causes. We have
many service calls each year that are attributed to overflowing
bathtubs and sinks, open windows, backed up or leaking toilets,
etc. These issues are handled by the onsite maintenance staff,
so you’re not charged a service fee from your roofing
contractor. If the leak is coming from the ceiling or wall,
verify yourself that the questionable area is wet to touch
or not. Sometimes an old stain is noticed after a repair has
already been completed. Poke a hole in the ceiling with bucket
in hand to drain out ceiling to prevent collapse. If no causes
are found inside the apartment, it’s time to go to the
roof.
Step #2: Inspect the Roof
If access to the roof is easily attainable, have your maintenance
tech locate the roof area above the leaking apartment. Check
to see if the roof drains and scuppers are plugged with debris
and clean if necessary. Look closely at the roof in this area—has
it been damaged by branches or storm related debris? If so,
contact your contractor immediately. In the interim, try to
cover any holes or damage you can see. Additionally, note
the weather conditions. Was the rain very heavy? Was it light?
Was the wind blowing hard? These are all questions your contractor
may ask you.
Step #4: Keep Records
If you do not already have a roofing file, you should create
one. In this file, you should store any and all contract documents,
warranties, invoices and a written history of the leak locations
and what was done to resolve them, whether or not they were
roof related. This will help the repairman decipher the makeup
of the roof system, and to see if it is a repeat leak or not.
A Quick Note Regarding In-house Repairs
It is not recommended that onsite maintenance technicians
attempt to stop gap repairs using bentonite or cold process
roof coating. In an emergency situation, you may feel obligated
to try to stop the leak by way of sealant or roof coating.
Your time is much better spent pumping off the roof and protecting
the tenant's belongings inside the building, right after you’ve
called your roofing contractor. Since all we do centers around
roofing, we know the fastest, most efficient way to stop and
repair leaks, having a roof system covered with roof coating
makes it almost impossible to locate the actual cause of the
leak, and makes your repair costs more expensive. Additionally,
unauthorized products applied to a new roof will sometimes
void any warranty that may be in place.